PRIVACY POLICY

Last updated: 3 June 2026

1. General information

This Privacy Policy sets out the rules for the processing of personal data and the use of cookies and similar technologies in connection with the use of the website available at https://pol-mare.pl.
This document is provided for information purposes.
The Website is intended to present transport, freight forwarding and logistics services and to enable users to contact the relevant company.
2. Data controllers

The Website presents the services of the following entities:

1) Pol-Mare Sp. z o.o.
Kadlubowcow 2 Street
81-336 Gdynia
Tax ID (NIP): 5862281181
e-mail: pol-mare@pol-mare.pl

2) Pol-Mare Transport Sp. z o.o.
Kadlubowcow 2 Street
81-336 Gdynia
Tax ID (NIP): 9581720343
e-mail: transport@pol-mare.pl

The controller of personal data provided by e-mail, during a telephone conversation or in subsequent correspondence is the company to which the enquiry was addressed or whose business activities the matter concerns.

3. What data may be processed

In connection with the use of the Website, the following data may be processed:

a) data provided voluntarily when contacting us, in particular first and last name, company name, e-mail address, telephone number, job title, message content and information relating to an enquiry or order;

b) technical data recorded by the server or IT systems, in particular IP address, date and time of connection, address of the visited subpage, information about the web browser and operating system, referral source and error information;

c) information stored or accessed using cookies and similar technologies, in accordance with the rules described later in this document.

4. Purposes and legal bases for data processing

Personal data may be processed for the following purposes:

a) handling enquiries, preparing responses, quotations or offers, and taking steps prior to entering into a contract – pursuant to Article 6(1)(b) GDPR or Article 6(1)(f) GDPR, i.e. the legitimate interest of conducting correspondence and responding to enquiries;

b) performance of a contract and ongoing management of the business relationship – pursuant to Article 6(1)(b) GDPR;

c) compliance with legal obligations, in particular accounting, tax and documentation requirements – pursuant to Article 6(1)(c) GDPR;

d) ensuring the security of the Website, diagnosing errors, preventing abuse and protecting against unauthorised access – pursuant to Article 6(1)(f) GDPR;

e) establishing, pursuing or defending legal claims – pursuant to Article 6(1)(f) GDPR;

f) use of optional cookies, e.g. analytical or marketing cookies, where such tools have been implemented – solely on the basis of prior consent, in accordance with Article 6(1)(a) GDPR and the provisions of the Electronic Communications Law.

5. Voluntary provision of data

Providing data when contacting us is voluntary, but may be necessary in order to respond, prepare an offer or carry out the business relationship. Refusal to consent to optional cookies does not restrict access to the basic functions of the Website.

6. Recipients of data

Personal data may be disclosed only to entities that support the controller in conducting its business, in particular:

a) hosting, e-mail and IT service providers;

b) entities providing maintenance and security services for the Website;

c) providers of legal, accounting, auditing or advisory services, where necessary;

d) authorised public authorities where disclosure of data is required by law.

Data is disclosed only to the extent necessary to achieve a specific purpose and on the basis of an appropriate legal basis or agreement.

7. Transfers of data outside the European Economic Area

The controller does not intend to transfer personal data outside the European Economic Area (EEA), unless the use of a specific IT service provider or a tool activated with the user’s consent results in such a transfer.

In such a case, the transfer of data is carried out in accordance with Chapter V of the GDPR, in particular on the basis of a European Commission adequacy decision, Standard Contractual Clauses or another mechanism provided for by law. Detailed information concerning a specific tool is made available in the cookie settings or upon the user’s request.

8. Data retention period

Data is retained only for as long as necessary to fulfil the purpose for which it was collected:

a) data provided as part of an enquiry – for the period required to handle the correspondence and subsequently for the period necessary to establish, pursue or defend against potential claims;

b) data relating to the performance of a contract – for the duration of the business relationship and subsequently for the period required by law and for the applicable limitation period for claims;

c) technical logs of the Website – for the period necessary to ensure security and diagnose technical issues, but no longer than 30 days;

d) data processed on the basis of consent – until the consent is withdrawn, unless further retention is necessary to demonstrate that consent was lawfully obtained or to protect against claims;

e) cookies – for the period specified in the cookie settings or until they are deleted by the user.

9. Rights of data subjects

Subject to the conditions set out in the GDPR, the data subject has the following rights:

a) the right of access to personal data and to obtain a copy thereof;

b) the right to rectification of personal data;

c) the right to erasure of personal data;

d) the right to restriction of processing;

e) the right to data portability – where applicable;

f) the right to object to processing based on the controller’s legitimate interests;

g) the right to withdraw consent at any time – where processing is based on consent. Withdrawal of consent does not affect the lawfulness of processing carried out before its withdrawal.

To exercise these rights, please contact the relevant data controller.
A person who believes that their personal data is being processed unlawfully may also lodge a complaint with the President of the Personal Data Protection Office.

10. Automated decision-making

  Personal data is not used for decisions concerning the user that produce legal effects or similarly significantly affect the user solely by automated means.

  11. Cookies and similar technologies

The Website may use cookies, i.e. small pieces of information stored on or accessed from the user’s device while using the Website.

The Website may use the following types of cookies:

a) necessary cookies – required for the proper operation of the Website, to ensure security or to remember privacy settings. Their use does not require the user’s consent where they are necessary to provide a service requested by the user;

b) functional cookies – used to remember additional user preferences;

c) analytical cookies – used to analyse how the Website is used and to improve its performance;

d) marketing cookies – used to personalise advertising content or measure the effectiveness of marketing activities.

Cookies other than necessary cookies are activated only after the user has given prior consent. The user may refuse consent, select specific categories of cookies and withdraw consent at any time using the cookie settings available on the Website.

A detailed list of the cookies used, their providers, purposes and retention periods should be available in the cookie settings panel or on a separate “Cookies” page.

12. External links and services

The Website may contain links to external websites, in particular map services or social media profiles. After accessing an external website, the processing of personal data is governed by the rules established by its operator.

Before embedded content, analytical tools or marketing tools requiring the user’s consent are activated, a mechanism enabling the user to make an informed choice should be displayed.

13. Data security

The controller applies technical and organisational measures appropriate to the level of risk in order to protect personal data against loss, unauthorised access, disclosure, alteration or destruction.

14. Changes to the Privacy Policy

This Privacy Policy may be updated in the event of changes in applicable law, the scope of the Website’s activities or the tools used. The current version of the document is published on the Website together with the date of its latest update.